ERP development · FMCG distribution
FMCG distribution software in the UAE must move high volumes of short-dated goods to supermarkets, groceries and food service outlets without selling expired stock or losing margin to unrecorded promotions. Distributors in Dubai and Abu Dhabi run vans on routes, settle in cash and credit, and answer to brand principals for sell-out and claims. e-tijariX, offered, implemented and supported by Next Orbit, has an FMCG preset built for this flow.
Quick answer
FMCG distribution software in the UAE tracks every carton by lot and expiry, picks first-expired first-out, loads vans by route, sells to retailers at their agreed prices and promotions, handles returns and principal claims and posts everything to one ledger. e-tijariX, offered, implemented and supported by Next Orbit, includes an FMCG preset, lots with recall trace, van stock with offline sales, a promotions engine, a retailer portal and finance with VAT 201 and e-invoicing readiness, in Arabic and English. Next Orbit configures routes and trains the teams.
What we deliver
Pick a deliverable to see what it covers and the part of the stack behind it.
Deliverable 01
Lots with production and expiry dates per warehouse and bin, FEFO picking, near-expiry alerts, blocked lots, write-offs at FIFO cost and a recall trace. See inventory management software.
From the stack
Deliverable 02
Routes and journey plans by day, van loading from the warehouse, a mobile app that invoices, collects and records returns offline, end-of-day settlement and route performance by outlet, in Arabic or English.
From the stack
Deliverable 03
Price lists by tier and contract, a promotions engine for bundles and volume breaks, and a B2B portal where outlets reorder, with spend attributed in AED. See B2B e-commerce platform.
From the stack
Deliverable 04
Purchase orders with landed cost, AI capture of supplier invoices with three-way match, scorecards on fill rate and shelf life on receipt, and demand forecasting that knows Ramadan, Eid and back-to-school.
From the stack
Deliverable 05
Receivables by outlet with reminders, van cash and cheque settlement, principal claims tracked to credit notes, 22 UAE bank formats, VAT 201 and e-invoicing readiness. See VAT accounting software.
From the stack
Swipe to see every deliverable →
Part of our ERP development service. The same architecture-first process, quality control and support apply; tell us the problem and one of our expert engineers will map it to a plan.
Discovery CallNext Orbit delivers from one office in Dubai to distributors across Dubai, Abu Dhabi, Sharjah, the wider UAE and the GCC.
Implementation covers the catalogue with lots and expiry, FEFO picking, van stock and route sales, retailer price lists and promotions, returns and claims, purchasing from principals with landed cost, and finance with VAT 201, corporate tax and e-invoicing readiness, with Arabic and English for sales and warehouse staff.
Lots carry production and expiry dates, picking is FEFO, near-expiry stock is flagged for promotion or return and a recall trace shows which outlet received which lot.
Each van is a stock location loaded by route, sells and collects offline on a mobile app and settles stock, cash and cheques at the end of the day.
Retailer tiers, contract prices, bundles, volume breaks and time-bound promotions apply automatically on the van, in the portal and on the invoice.
Returns, damages, expiry write-offs and promotional spend are recorded by lot and outlet, so claims to brand principals are built from the record.
Architecture-first
Before a line of production code is written we draw the system: the people who use it, the services behind it and the systems it must talk to. This reference architecture from our ERP development practice is the starting point we adapt to your operation.
Flow 01 Inventory Finance & accounting Reports & Power BI
Flow 02 Sales Finance & accounting Reports & Power BI
Flow 03 Procurement Finance & accounting Reports & Power BI
Flow 04 Projects & assets Finance & accounting Reports & Power BI
Flow 05 HR & payroll Finance & accounting Reports & Power BI
Technology stack
Chosen per project from tools we run in production. Pick a category to see the part of the stack behind it.
How it runs
5 stages, each with a deliverable you can review and sign off before the next begins.
A review of SKUs, lot and expiry rules, warehouse zones, the van fleet, routes, retailer terms, promotions and principal claim formats.
e-tijariX in the FMCG preset on Next Orbit sample data, from receipt by lot through van loading to settlement and claim.
Catalogue, lots with expiry and cost, outlets with tiers and balances, routes, principals and open claims are imported and reconciled.
Van locations, the mobile app, routes, price lists, the promotions engine, returns policy, FEFO rules, VAT codes and roles are set up.
Warehouse and van counts, Launch Centre checks, guided tours for reps and storekeepers, then ongoing support from the Dubai office.
Who it is for
Importers and distributors of chilled and ambient lines with short shelf life, FEFO picking, recall obligations and daily deliveries to supermarkets and groceries.
Distributors with many SKUs, retailer promotions, shelf and planogram claims and route sales to groceries and pharmacies across several emirates.
Suppliers delivering to restaurants, hotels and caterers on credit, with daily routes, standing orders and statements chased before the next delivery.
Principals that run their own vans and want sell-in and sell-out reporting, trade spend tracking and consolidated results per brand and channel.
Platforms we offer
e-trainia is our own platform; e-tijariX, MeezanX and AuthentiQ we implement and support. Each can be customised for your operation.
B2B + B2C commerce, inventory & ERP
Dealer and consumer sales, multi-warehouse stock, procurement and VAT accounting on one product master.
B2B + B2C one store, one stock figure
Explore e-tijariXQuestions, answered
Lots with expiry and FEFO picking, vans as stock locations with offline sales, route planning, retailer-specific prices and promotions, returns and principal claims, and forecasting that respects Ramadan and Eid. e-tijariX, offered, implemented and supported by Next Orbit, provides these through its FMCG preset on one database.
The rep loads the van from the warehouse, then invoices, collects and records returns on a mobile app that works offline on the route. When the signal returns, sales sync without duplicates, and the end-of-day settlement compares van stock, cash and cheques with the invoices raised.
Yes. Each lot is tracked from the supplier receipt through warehouse, van and outlet invoice, so a recall notice produces the list of outlets and quantities in minutes. Blocked lots cannot be picked, and write-offs post at FIFO cost with an audit trail for the principal.
The promotions engine defines bundles, volume breaks and time-bound offers by retailer tier, applies them on the van, in the portal and on invoices, and attributes the spend in AED. Reports show the cost and the uplift of each campaign, which supports claims to principals and decisions on the next one.
Yes. Outlets receive a login to a B2B portal after approval, see their contract prices and promotions, reorder from history, view statements and pay by link. Orders reserve stock and join the next route, which reduces calls to the sales rep. See dealer portal software.
Yes. Demand forecasting uses sales history and knows the GCC calendar, including Ramadan, Eid, the Dubai Shopping Festival and school terms, so suggested orders rise before the season rather than after it. Suggestions become draft purchase requests with one click and go through approvals.
Returns from outlets are credited by tax credit note against the original invoice, expired write-offs post at cost with the VAT treatment your adviser confirms and VAT 201 boxes are calculated from live data. The corporate-tax pack reflects the same entries. This is not tax or legal advice. See e-tijariX.
Further reading
Choosing a B2B ecommerce platform in the UAE? Learn how dealer pricing, multi-warehouse stock, quotations and VAT reporting should work together in one system.
E-commerce marketing automation in the UAE: abandoned-cart journeys tied to live stock, WhatsApp and SMS consent, TDRA sender rules and revenue in AED.
How cold chain monitoring in the UAE works: sensors in cold rooms and reefer vans, LoRaWAN and cellular links, excursion alerts and records for auditors.
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What happens next
A Discovery Call maps your operation to a plan: what to build first, what it connects to and how it goes live.
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